How ranks work
Ranks map directly to your Roblox group roles. When you set up Crewly, you map each Roblox role to a Crewly rank. When sync runs, members are assigned the Crewly rank that corresponds to their Roblox role. Each rank has:- A name and colour — shown throughout the UI as a badge
- A level — determines hierarchy. Higher level = higher rank. Must be unique per org.
- A set of permissions — controls what members at this rank can do
The Owner rank
Every organisation has one Owner rank. It is permanent and cannot be deleted, modified, or bypassed. The Owner rank has all permissions enabled.Permissions
There are 22 permissions across 7 categories. Each permission is either on or off for a rank.Operations
Attendance
Discipline
Members
Leave
Quota
Admin
Permission presets
When creating ranks during onboarding or later in Settings → Manage Ranks, you can apply a preset to quickly configure permissions:
Presets are a starting point — you can customise individual permissions after applying one.
Managing ranks
Go to Settings → Manage Ranks (under the Rank nav item) to:- Create new ranks
- Edit rank names, colours, and levels
- Configure permissions per rank
- View member distribution across ranks
- See which permissions each rank has enabled
Rank plugin
The core rank system handles direct rank assignments. If you need formal promotion workflows — eligibility requirements, promotion requests, trial periods, and approval queues — enable the Rank plugin.Rank plugin
Learn about promotion workflows and eligibility requirements