How members are added
Members are added to Crewly in two ways: Group sync — the primary method. When Crewly syncs with your Roblox group, anyone with a mapped role is automatically imported. Members don’t need to do anything — they just sign in with their Roblox account and their profile is waiting for them. Invite codes — for members who need manual access. Admins generate an invite code from Settings → Invite Codes and share it. The member redeems it on the join page.Members with unmapped Roblox roles are never imported. If a member isn’t appearing, check that their role is mapped in Settings → Role Mapping.
Member status
Every member has one of five statuses:| Status | Description |
|---|---|
| Active | Normal access. Can use Crewly based on their rank permissions. |
| LOA | On leave of absence. Quota is paused. Set automatically when leave is approved. |
| Inactive | Left the Roblox group. No access. Set automatically by sync. |
| Suspended | Suspended by HR. Cannot access Crewly. Set by a discipline action. |
| Terminated | Permanently removed. No access. Set by a discipline action. |
Member profile
Each member has a profile page accessible from the Members list. The profile shows:- Overview — rank, status, days at current rank, recent activity
- Attendance — full session history with durations and flight types
- Quota — progress for the current period and history across past periods
- Leave — all leave requests and their outcomes
- Discipline — case history including strikes, suspensions, and terminations
- Rank history — every rank change with reasons and who authorised it
Searching and filtering
The Members list supports filtering by:- Status — Active, LOA, Inactive, Suspended, Terminated
- Rank — filter to a specific rank or range
- Search — by display name or Roblox username