The Quota plugin automatically tracks how many flights each member has completed in a given period. No manual entry — quota is calculated directly from attendance data.
What Quota adds
- Automatic quota calculation based on attendance sessions
- Quota periods with configurable targets and recurrence
- At-risk alerts when members are behind with little time left
- Per-member progress visible on the dashboard and quota page
- Org-wide quota table for managers
- LOA integration — quota pauses automatically when a member is on leave
How quota works
Quota counts the number of attendance sessions a member has completed in the current quota period. Whether a session counts depends on the flight type — configured in Settings → General → Flight Types.
A member meets quota when their completed session count reaches the period target.
Quota periods
Quota runs in periods — a defined window of time with a target number of sessions.
Setting up recurrence
Go to Settings → Plugins → Quota and configure recurrence. Set it once and Crewly handles everything automatically.
Recurrence options:
- Weekly — resets every Monday
- Biweekly — resets every second Monday
- Monthly — resets on the 1st of each month
- Custom — every X days
When a period ends, Crewly automatically creates the next one and activates it. No admin action needed.
Period names are auto-generated based on the recurrence type — “June 2025” for monthly, “Week of 2 Jun 2025” for weekly. You can set a custom name format in settings.
Member view
Members with the View own quota permission see a personal quota dashboard showing:
- Progress ring and session count for the current period
- Days remaining and sessions still needed
- At-risk or warning banner if behind
- Recent sessions that counted toward quota
- Period history across past periods
Manager view
Members with the View org quota permission see the org-wide quota table showing every member’s progress, status, and sessions completed.
The table can be filtered by status and sorted by progress, name, or risk level.
Status levels
| Status | Meaning |
|---|
| Complete | Met or exceeded the target |
| On Track | Above the warning threshold |
| Behind | Below the warning threshold |
| At Risk | Below the at-risk threshold with less than 7 days left |
| LOA Exempt | On approved leave — quota is paused |
At-risk alerts
When a member is at risk — below the at-risk threshold with fewer than 7 days remaining — they see a red alert banner on their quota page and dashboard. Managers see an at-risk panel with a list of members who need attention.
Members who are at risk also receive an email notification if quota email notifications are enabled in their account settings.
LOA integration
When a member’s leave is approved, their quota is automatically paused for the duration. They show as LOA Exempt in the org table and their progress is frozen until they return.
Whether quota pauses on LOA is controlled in Settings → Plugins → Quota.
Settings
Go to Settings → Plugins → Quota to configure:
- Recurrence type — Weekly, Biweekly, Monthly, or Custom
- Default target sessions — how many sessions per period
- Warning threshold — percentage below which members show as Behind
- At-risk threshold — percentage below which members show as At Risk (with < 7 days left)
- Pause quota on LOA — whether approved leave pauses quota
- Show quota to members — whether members can see their own progress
- Show org quota to members — whether members can see the org-wide table
Permissions required
| Action | Permission needed |
|---|
| View own quota | View own quota |
| View org quota table | View org quota |
| Configure quota settings | Manage plugins |
