Leave

The Leave plugin provides a formal leave of absence workflow. Members submit requests, managers approve or deny them, and member status is managed automatically throughout.

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What Leave adds

• LOA request submission with start date, end date, and reason
• Manager approval and denial workflow
• Automatic status change to LOA when approved
• Auto-restore to Active when leave ends
• Leave calendar showing the whole org at a glance
• Quota pause integration

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Submitting a leave request

Members with the Submit leave permission can submit a request from the Leave page. Click Request Leave and fill in:

• Leave period — start and end dates
• Reason — minimum character requirement set by your admin

While filling in dates, Crewly shows:

• How many other members are on leave during that period
• Whether the concurrent leave limit would be reached
• A preview of what the approved leave will look like

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Approval workflow

Managers with the Approve leave permission see pending requests in the Leave page under All Requests. Pending requests appear as action cards at the top with Approve and Deny buttons. Approving a request:

• Sets the member’s status to LOA immediately
• Pauses their quota if configured
• Sends the member an email notification

Denying a request:

• Keeps the member’s status as Active
• Optional denial reason sent to the member

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When leave ends

When the leave end date passes, Crewly automatically restores the member’s status to Active. This runs on the background sync. A grace period can be configured in settings — for example, restore 6 hours after leave ends rather than immediately. Managers can also end leave early from the member’s leave request or from the All Requests table.

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Leave calendar

The Calendar tab on the Leave page shows all approved and pending leave across the org in a monthly grid. Each day shows who is on leave, colour-coded by their rank colour. Useful for checking coverage before approving new requests.

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My Leave tab

Members see their own leave history under the My Leave tab — all past requests, their status, who reviewed them, and any review notes. If currently on LOA, a banner shows the leave end date and a progress bar through the leave period.

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Concurrent leave limits

Admins can set a maximum number of members allowed on LOA at the same time. If the limit is reached, new requests are still submitted but members see a warning that the limit has been reached.

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Quota integration

When a member’s leave is approved, their quota is paused automatically if Pause quota on LOA is enabled in Quota settings. They show as LOA Exempt in the quota table and their progress is frozen until they return to Active.

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Settings

Go to Settings → Plugins → Leave to configure:

• Minimum reason length — characters required in the reason field
• Advance notice required — how many days ahead a request must be submitted
• Maximum leave duration — longest a single request can be
• Maximum concurrent LOA — how many members can be on LOA at once
• Require approval — whether requests need manager approval or auto-approve
• Auto-approve after — auto-approve if no action taken after X days
• Allow self-approval — whether managers can approve their own requests
• Auto-restore on expiry — automatically restore status when leave ends
• Grace period — hours after leave end before auto-restore runs

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Permissions required