> ## Documentation Index
> Fetch the complete documentation index at: https://docs.crewlyrblx.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Members

> How member profiles and status work in Crewly

Members are the people in your Crewly organisation. Every member has a profile that tracks their rank, status, attendance history, leave, discipline record, and quota progress.

## How members are added

Members are added to Crewly in two ways:

**Group sync** — the primary method. When Crewly syncs with your Roblox group, anyone with a mapped role is automatically imported. Members don't need to do anything — they just sign in with their Roblox account and their profile is waiting for them.

**Invite codes** — for members who need manual access. Admins generate an invite code from Settings → Invite Codes and share it. The member redeems it on the join page.

<Note>
  Members with unmapped Roblox roles are never imported. If a member isn't appearing, check that their role is mapped in Settings → Role Mapping.
</Note>

## Member status

Every member has one of five statuses:

| Status         | Description                                                                     |
| -------------- | ------------------------------------------------------------------------------- |
| **Active**     | Normal access. Can use Crewly based on their rank permissions.                  |
| **LOA**        | On leave of absence. Quota is paused. Set automatically when leave is approved. |
| **Inactive**   | Left the Roblox group. No access. Set automatically by sync.                    |
| **Suspended**  | Suspended by HR. Cannot access Crewly. Set by a discipline action.              |
| **Terminated** | Permanently removed. No access. Set by a discipline action.                     |

<Warning>
  Sync never overwrites Suspended or Terminated status. Discipline actions are always preserved across syncs.
</Warning>

## Member profile

Each member has a profile page accessible from the Members list. The profile shows:

* **Overview** — rank, status, days at current rank, recent activity
* **Attendance** — full session history with durations and flight types
* **Quota** — progress for the current period and history across past periods
* **Leave** — all leave requests and their outcomes
* **Discipline** — case history including strikes, suspensions, and terminations
* **Rank history** — every rank change with reasons and who authorised it

<Tip>
  Managers with the right permissions can promote, demote, issue discipline, and approve leave directly from the member profile page.
</Tip>

## Searching and filtering

The Members list supports filtering by:

* **Status** — Active, LOA, Inactive, Suspended, Terminated
* **Rank** — filter to a specific rank or range
* **Search** — by display name or Roblox username

## Member limit

Free plan organisations are limited to 50 active members. Members above this limit will not be imported during sync. Upgrade to Pro for unlimited members.